What are the alternatives to Apto CRM for CRE brokers in 2026?
Apto is no longer sold to new customers, so the alternative depends on the job: for a CRE CRM, Buildout, which owns Apto, points users to Rethink and Rethink+, and AscendixRE is another Salesforce-based option. A CRM only organises the people you already know, and Scayled fills the pipeline with new ones: from a property address it lists every business around it and businesses across the country whose operations fit its size, use and type, finds the person who decides at each, drafts the email, and tracks each occupier for signs it will need space. Most teams use a CRM and Scayled together.
- What happened to Apto?
- Which CRMs replace Apto?
- Why does a new CRM not fix an empty pipeline?
- How does Scayled feed a CRM?
- What if you need one property worked, not a system?
- How do you try Scayled?
What happened to Apto?
Apto is a Salesforce-based CRM built for commercial real estate brokers, covering contacts, companies, properties, listings and deal pipeline. Buildout announced its acquisition of Apto in January 2022.
Buildout now says Apto is no longer sold to new customers and is maintained for existing users, and it directs brokers to Rethink and Rethink+. Existing Apto users can keep working in it, but new teams cannot buy it.
Which CRMs replace Apto?
Rethink is Buildout's Salesforce-based CRE CRM, with deal and pipeline dashboards and links to Buildout's marketing tools. Rethink+ adds prospecting with property ownership data and map search, automated follow-ups and templates. AscendixRE is another Salesforce-based CRE CRM, suited to brokerages that want to customise Salesforce.
Smaller teams often use a general CRM such as HubSpot. Choose by team size, whether you need Salesforce, and what your marketing tools connect to. Ask each vendor for current pricing, as most quote it.
Why does a new CRM not fix an empty pipeline?
A CRM records relationships. It does not tell you which businesses would take the property you are leasing, or who at each decides. Owner prospecting tools such as Rethink+ and Prospect by Buildout reach property owners, which suits investment sales and listing pitches, not finding occupiers.
Filling a space needs a list of occupiers, a person at each, and a reason to write now.
How does Scayled feed a CRM?
Scayled sits in front of the CRM and fills it from the occupier side, the job of CRE prospecting software. It starts with an address: the businesses around it come back with the person who decides at each and a drafted email, and a nationwide Target Scan adds businesses whose operations fit the property.
Every occupier is then kept under watch on a map and a feed, with hiring, contract wins, new sites, funding and lease events flagged as they appear, a kind of territory intelligence a CRM does not hold. Emails go from your own inbox, the records stay in your own Occupier Database, and replies go into whichever CRM you choose.
Scayled is not a CRM. It sits in front of one.
What if you need one property worked, not a system?
When the job is one property rather than a system, The Campaign (/campaign) does it for you for one payment and no subscription. Scayled finds the businesses most likely to lease or buy the building, both nearby and across the market, identifies who decides at each, puts those with signs of needing space first, and writes the emails. At US$749, Full reaches 250 to 350 businesses in about 5 days; Focused, from US$449, keeps to the strongest 100 to 150 and takes about 3; and for +US$299, We Send It For You sends from one mailbox the client adds on their company email, with replies going to the client.
It suits owners and landlords as much as agents, and needs no CRM at all: replies arrive in an inbox you already use. See a sample at /campaign/demo.
How do you try Scayled?
Apto users can trial Scayled for 3 days at /start, with no card and with 4 scans and 150 credits to use. Pro is the individual plan; for a shared pot, the Team Plan fits 3 to 5 brokers and the Market Plan 6 to 10, both discounted per broker. Prices are kept current on /pricing.
If you are moving off Apto anyway, test Scayled on a live listing while you choose the CRM, so the new system starts with fresh occupiers in it.
Start Conversations With Occupiers That Need Space.
Add a listing. Scayled finds the businesses most likely to lease or buy it, around the property and across your market, names the person who decides at each, drafts the outreach and tracks every one. 3 days free, no card needed.
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