How do asset managers build and maintain a tenant watchlist?
Asset managers build a tenant watchlist by putting every material tenant into a credit monitoring service with alerts, such as Creditsafe, Dun & Bradstreet or Experian, adding lease events and arrears from Yardi or MRI, and keeping a short ranked list of names the team reviews on a set rhythm. Scayled is not tenant watchlist software and does not watch, score or rank tenants. It is what the team runs when a name on the list means a unit is likely to come back: 250 to 350 businesses the building suits, the person who signs at each, and an approach drafted per business.
- What puts a tenant on the watchlist?
- Which software do teams use for a tenant watchlist?
- How do you keep the watchlist current?
- How do you rank the names on the list?
- What happens when a name moves to the top?
- Is Scayled a tenant watchlist tool?
What puts a tenant on the watchlist?
Clear triggers make the list consistent. Financial: a falling credit score, a late or qualified set of accounts, a court judgment, director resignations, or a pattern of late rent. Lease: an expiry or break inside the next two to three years, or a review likely to be contested.
Operational: an acquisition, a site consolidation, a lost contract, a relocation announcement or a planning application for a new site elsewhere. Weight each trigger by the income at stake, so a single alert on a large single-let tenant counts for more than several on a small unit.
Which software do teams use for a tenant watchlist?
Credit services do the watching: Creditsafe, Dun & Bradstreet and Experian let you load tenants into a monitored portfolio and receive alerts, CreditRiskMonitor covers mainly public companies, and Moody's provides credit data for rated tenants. Yardi's lease management tools support tenant risk ratings and arrears review, and VTS shows lease roll and tenant relationships alongside leasing activity.
Altus Group's ARGUS Intelligence includes tenant analytics that group each tenant's leases across the portfolio to show concentration and upcoming expiries. News alerts on each tenant name cover the operational side. Most teams hold the list itself in the system of record, a CRM or a shared spreadsheet, because no single product covers every trigger.
How do you keep the watchlist current?
Route every alert to a named owner for that tenant, who decides within a set time whether it changes the tenant's status. Review the whole list on a fixed rhythm, monthly for most portfolios, and record the evidence behind every change.
Take names off as well as adding them. A watchlist that only grows stops being read. A tenant that has renewed, cleared its arrears or answered the question behind the alert should come off, with the reason noted.
How do you rank the names on the list?
Rank by income at stake multiplied by the likelihood of losing it, adjusted for time to the next lease event and for how hard the unit would be to re-let. The point is to tell the team which few names to work this month, not to score every tenant to a decimal.
Keep the ranking explainable. An investment committee or lender will ask why a tenant is on the list; a line of evidence and a date answer that better than a model score.
What happens when a name moves to the top?
Two things, in parallel. Someone senior talks to the tenant about its plans, guarantees and options. And the unit gets a replacement plan before any notice is served, so the fund is not starting from nothing if the tenant leaves.
Scayled is that replacement plan. It takes the unit behind the name and finds the 250 to 350 occupiers most likely to want it, nearby first and then market-wide, with the person who signs leases at each and a drafted approach.
Is Scayled a tenant watchlist tool?
No. Scayled does not watch tenants, score them, rank them or send alerts. The tools above do that. Scayled fills the vacancy the watchlist warns about.
The replacement plan is bought per unit as The Campaign. A name at the top of the watchlist with a large unit usually warrants the Full campaign, US$749 for 250 to 350 businesses, while a smaller one can start Focused from US$449; both are one payment with no subscription or commission. The emails are written as the owner, which suits teams doing direct-to-occupier leasing alongside their agents.
Lease The Vacancy In-House, Before You Appoint An Agent.
The Campaign finds the 250 to 350 businesses the building suits, names the person who decides at each and writes every email, ready in about five days. One payment of US$749 per property, no commission and no subscription. A focused 100 to 150 from US$449.